How Should You Have Open Communications And Maintain Them With Stakeholders | Tips And Guidance For 2024

Choose The Right Medium

There are different ways to get an idea across. One of the decisions you must make when transmitting important information is the channel chosen for this purpose, taking into account the strengths of each medium. For example, writing an email allows you to plan your message and correct parts of the text by proofreading. This form of communication is especially indicated in those situations in which you see this information as a strength-based on the nature of the message.

Be Clear

Don’t let your message be wrapped in ambiguity. If you are tempted to use words that sound or will be read awkwardly, don’t use them. Use familiar words that come easily to you. Don’t try to speak “at a higher level” as if it made you more important. You may appear pompous, and your message will be lost. Make sure that the person understands everything you say. Communicating clearly is a habit, so it needs to be exercised whenever possible. Be efficient in your sentence and paragraph construction.

Ensure The Information Is Complete

Effective communicators adhere to the “who, what, when, where, and why” when formulating they’re communications. If your speech of informational communications answers these questions, you are on your way to completing the communication. Both you and the stakeholders benefit from this completeness, strengthening your reputation in the company.

Provide The Right Detail

While you want to be grammatically correct, don’t allow the correction to appear distant. You can write and speak correctly, maintaining a pleasant conversation style. Verify the information to make sure they are factual information in your communication. Information that is not right may ruin your reputation and trust in the organisation.

Keep It Simple

Brief is better. You don’t want your message to be lost in flowery words that crowd your message. You can emphasise important points, but don’t repeat or say the same thing over and over in different words. Word selection is important to achieve conciseness.

Always Do A Follow-Up

Although meetings are essential, you can’t help but document them and expect a good result on your projects. Therefore, make notes along with them and, whenever one ends, organise them in a document to be shared with those involved. In addition to this, always do a follow up on emails to ensure the recipient received the emails. This will help you to strengthen and establish your relationship.

Concrete

Use very specific words. You should also refer to the relevant data and studies. Paint a picture for the stakeholders so they can use visualisation to help retain information. Use action words instead of the passive language that is often associated with business communication.

It goes without saying that you need to communicate with courtesy and respect. Be careful with humour. If there is any question at all about your relevance, please remove it. Convey sincerity. If you have researched your stakeholders, you can relate experiences that are meaningful to them, invoking good and positive feelings. This helps demonstrate your seriousness.